Educational Therapy Fees, Billing Procedures & Policies

Educational Therapy Fees

The fees for individual therapy sessions in Rochester will be $42.00 per hour or $31.50 per 45-minute lesson. Call The Reading Center to inquire about the fees in the Twin Cities area and in the Winona/Wabasha area.

After a client is evaluated, the appropriate length and frequency of lessons will be recommended for that individual. The client and the assigned educational therapist will then discuss and agree upon time, location, and the length of lessons.

• When a therapist travels to a client’s home or school for a lesson, there is a fee of $9.00 per round trip. This applies to an area within 8 miles (one way) of Rochester. Beyond the 8 miles, the traveling fee is 55 cents per mile.
   
• Therapists who have agreed to consult with a student’s school teacher, school staff, or doctor will bill for their time at regular therapy rates.
   
• A limited number of scholarships for tutoring are available to those who qualify based on income and number of people living in the household. Applicants must complete the scholarship application and submit the required documentation to our Scholarship Committee for determination. The scholarship application is available at the office or may be printed from our website www.TheReadingCenter.org.

Billing Procedures

• A statement of account is mailed to each active client on the 10th of each month for the prior month’s services. The entire balance is due upon receipt. Clients with a past due balance exceeding 60 days will be notified that therapy will be discontinued if the account becomes 90 days overdue. A mutually agreeable payment schedule needs to be arranged with the Reading Center Bookkeeper before lessons will resume.

Policies

• Shortly after receiving the request for therapy, the Reading Center will notify the client or parent about the available times. If none of the vacancies are chosen, the client will be placed on a waiting list. Each month, the client or parent will be notified about new openings.
   
• Educational therapists are independent contractors who arrange their own schedules. Before therapy begins, the therapist and client will communicate to confirm the placement.
   
• If a client requests a schedule change and the therapist is not able to accommodate the client in her own schedule, the student’s name will go on the waiting list for another therapist.
   
• Observation of lessons by parents, when a new student has just been placed, is discouraged. The therapist needs time to develop the tutor-student relationship and will decide when observation is appropriate.
   
• It is the responsibility of the client to arrive on time for lessons. Therapists often have several students consecutively, making it impossible for them to supervise early arrivals or make up lost time for those who arrive late.
   
• The therapist must be notified 24 hours in advance if a student must miss a lesson. In the event of an emergency, the therapist should be notified as soon as possible.
   
• Unexcused absences and late cancellations will be billed at the regular therapy rate. Scholarship funds, if any, will not apply.
   
• If canceling lessons becomes a common occurrence, the client may jeopardize his/her tutor assignment.
   
• Should a placement not be successful, the Reading Center will, after a trial period of at least a month or ten lessons, place the student with another therapist.
   
• If a parent makes a request for a particular therapist, the Reading Center will make every effort to honor that request if it is appropriate for the particular student’s needs.
   
• A therapist may not dispense any type of medication to clients.

If you have any questions regarding these policies and procedures, please call the Reading Center at (507) 288-5271 or e-mail us at Read@TheReadingCenter.org.